The Easy WayCreate a Reimbursed Expenses Income Account. Create an income account called Reimbursed Expenses.Create new Expense Accounts for partly tax deductible ... Do not include the amount with the employee's wages on Form W-2. Instead, report it in Form W-2 box 12 with code L. How to Reimburse Expenses Incurred by the Company Owner. 31. The Income and Expenses Report has three tabs that must be completed (Annual Income, Fixed Expenses, and Variable Expenses). Most of this information may be obtained from cancelled checks, pay stubs, charge account receipts, or any other documentation relevant to any particular income or expense. Enter Income amounts on a before-tax basis. Go to the Banking or Transactions menu and select the“Receipt tab.”Drag these directly into QuickBooks Online, or select Browse to upload them. You can also email all related records to QuickBooks, where they’ll show up. Enter the Vendor options, then select Receipt Management. Choose the Intuit Account you use for the company file.. . Dec 31, 2018 · Next, click the menu for “Account and Settings,” followed by “Expenses.” Under the menu for “Bills and expenses,” click the pencil-shaped edit icon, at which point you can click the box labeled “Track billable expenses and items as income” to disable this feature. When finished, complete the process by clicking “Save.”.